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Manage jobs

Create a job​

Jobs are the starting point for your hiring workflow. A job contains the role details, hiring team, pipeline, application questions, and candidates for one opening.

You need the Super Admin or Hiring Manager role to create a job.

  1. Sign in to OpenATS.
  2. In the left sidebar, select Manage Jobs.
  3. Select Create New Job.

The form opens with the job saved as a draft until you publish it.

Enter the job details​

Complete the fields in this order:

  1. Job Title: enter the name candidates will see, such as Software Engineering Intern.
  2. Department: choose the department responsible for this role. Departments are created in Company setup.
  3. Employment Type: choose Full Time, Part Time, Contract, Internship, or Freelance.
  4. Skills: add the skills relevant to the role.
  5. Location: enter a location, work arrangement, or both, such as Colombo, Sri Lanka (Hybrid).
  6. Job Description: write the role description. Use the editor toolbar for headings, bold text, italic text, bulleted lists, and numbered lists.

Job title, department, and employment type are required before Save Job becomes available. Location, skills, and the description can be completed according to the role.

Add skills​

The Skills field works as a list of tags:

  1. Click the Skills field.
  2. Type one skill, for example TypeScript.
  3. Press Enter to turn it into a skill tag.
  4. Continue adding skills one at a time.
  5. To remove a skill, select the × on its tag.

OpenATS ignores duplicate skill names. Add the technologies, methods, or qualifications you expect candidates to have so they are easy to identify on the job.

Add salary information​

Salary information is optional. In the Salary Information section, decide whether the salary should be shown with the job.

Hide salary information​

Clear Include Salary Information when you do not want to publish salary details. The salary fields are hidden and no salary value is saved for the job.

Add a salary range​

Leave Include Salary Information selected, choose Salary Range, then set:

  • Currency: USD, EUR, or LKR.
  • Paid Every: Hourly, Monthly, or Yearly.
  • Minimum Salary: the lower value in the range.
  • Maximum Salary: the upper value in the range.

Add a fixed salary​

Choose Fixed Salary, then set the currency, payment frequency, and Enter Fixed Salary value. Enter numbers with or without thousands separators, such as 60,000.

Choose the salary option that communicates the role accurately. If the range or fixed value is left empty, the job can still be saved, but no salary value is included in the job details.

Save the draft​

Select Save Job at the bottom of the form. OpenATS creates the job as a Draft and opens its job page. A draft is visible to your hiring team but is not visible on the public careers page.

From the job page you can review the details and configure the parts of the hiring process that happen after creation.

Configure the hiring process​

Open the Hiring Pipeline tab on the job page.

In Hiring Pipeline Stages you can:

  • Drag stages to change their order.
  • Select Add New Stage to create a stage.
  • Select Edit to rename a stage.
  • Select Delete to remove a stage.

Use stages that reflect the decisions your team actually makes, such as Screening, Interviews, Shortlisted, Offer, and Hired. Candidates move through these stages as the team evaluates them.

Add application questions​

Open the Custom Questions tab to ask candidates for information during the application.

  1. Select Add question.
  2. Choose an answer format: Short Answer, Long Answer, Checkbox, or Radio Button.
  3. Enter the question candidates should answer.
  4. Select Required when an answer must be provided.
  5. Select Add question to save it.

Keep questions specific to the role. Avoid asking for information that is already collected in the candidate profile.

Publish the job​

When the job details and hiring process are ready, return to the job page and select Publish Job.

Publishing changes the job from Draft to Published. Published jobs are visible on your public careers page and candidates can select Apply to submit an application.

After publishing, use the careers-page link shown in the job header to confirm that the public listing contains the correct title, location, salary, description, skills, and application questions.

If you need to make changes, open the job again, update its details, and save them. You can manage its visibility from the job page without deleting the job or its candidate history.